Important Dates Fall 2020
Athletic Training Virtual Programming
The VCU Sport Club Athletic Training Program is looking to offer various conditioning, strength, and/or stretching training programs this Fall to your clubs. All courses are FREE and will be taught virtually by the Athletic Trainer, Ashley Shepherd.
This is a fun AND safe way for you and your teammates to stay connected as well as in shape!
If your club is interested, we ask that one officer from each club submit a questionnaire. Any additional feedback is welcome and appreciated.
Please submit no later than 5 business days prior to your first available date. For questions, contact Ashley Shepherd firstname.lastname@example.org
September - TBD
October - TBD
November - TBD
December - TBD
Student Org Registration Deadline (RamsConnect): Friday, September 25
Spring 2021 Practice Request Due: Monday, October 19 (4:00 pm)
Capital Cup: Postponed
End of Semester Report: Friday, December 4 (4:00 pm)
Sport Clubs Officer Monthly Newsletter
Visit our email newsletter sign up page and choose the Sport Club Officers mailing list.
In This Section
|Travel Request||When clubs are traveling to other venues for competitions, exhibitions, training camps, or other club-related activities. Requests should be submitted no less than 8 business days prior to the travel date.|
|Travel Itinerary||The “Travel Itinerary/Roster” must be completed fully and accurately and submitted to the Structured Sports Office no less than 2 business days prior to departing for a trip.|
|Post Event Form||Post Event form due two (2) business days after returning from an event or hosting a home event. This report must include all incident/accident reports if applicable.|
|Academic Class Absence Memo Request Form||Absence Memo Requests must be submitted at least 8 business days prior to the travel date. Only ONE memo request, per trip, is permitted.|
|Home Event Request||Home Event Requests must be submitted at least 3 weeks in advance. For larger events requiring more planning, requests should be submitted at least 30+ days in advance.|
|Post Event Form||Post Event form due two (2) business days after return from the event. This report must include all incident/accident reports if applicable.|
|Risk Management Reporting Form||For any incident or injury that occurs during a club event, a Club Officer must complete an Accident form and submit it to the Structured Sports Office within 48 hours of the incident.|
|Pre-Community Service Form||Community Service Requests must be submitted prior to the event taking place to be approved. Once the Community Service Project is completed, submit the Post Community Service Form, linked below.|
|Post- Community Service Form||Fill out the form and get the signature from the supervisor to receive credit for a civic engagement project.|
|End of Semester Report||At the end of the Fall and Spring Semesters, each club must submit an “End of the Semester Report.” This form is used to document the success and accomplishments of each club and aids the department in serving the Sport Club community.|
|Vehicle Authorization Form||The form must be completed by the driver, printed out and turned in to the Structured Sports Office. Note: The owner of the vehicle is required to sign the form.|
|Visiting Team Guide||Clubs/teams planning to visit VCU for a sport club athletic event are highly encouraged to review the visiting team guide.|
|Sport Club Apparel Guidelines 2019-20||If you are planning to order merchandise bearing VCU’s trademarks (i.e. logos, artwork, graphic marks, verbiage, etc.), it is required that you place the order with a VCU licensed vendor. Doing so ensures that the product created will be of a quality that meets the university’s brand standards and helps protect the use of the Virginia Commonwealth University name.|
|Financial Request Form||When a club desires to use allocated funds for a purchase, a “Financial Request” must be fully and accurately completed and submitted with the appropriate documentation (quote, invoice, etc.) at least two weeks in advance of the planned expenditure.|
|Excellence Funding Form||This form should be completed by a club officer at least two weeks prior to the regional or national championship event in order to request additional funding for the travel expenses.|
|Virginia W-9||This form must be submitted completely and accurately and on file with the Structured Sports Office. This form is a required document for any individuals who wish to be reimbursed for a club related expenses.|